Articles on: Sales Module

Receipt Voucher (RV)

Receipt (RV) based on document IV invoice/consignment note.



Why have a receipt (RV)?


  • As a proof of receipt of payment
  • Plan cash flow for income



Action permissions


Generate Receipt (RV)


  1. Select the menu Sales and Sales.
  2. Press tab 4. Get Paid
  3. Press the action button ' ... ', select Create Receipt (RV).
  4. Fill in the details completely.
  5. Press Save.


💡 Nested Tip: RV can be created from tab 3. Invoices by
  1. Select the product invoice (IV) for which you want to build an RV.
  2. Press the action button '...' select Create Receipt (RV).



Edit Receipt (RV)


  1. Select the menu Sales and Sales.
  2. Press tab 4. Get Paid
  3. Select the receipt (RV) that you want to edit.
  4. Press the action button ' ... ', select edit.
  5. Edit the information as needed.
  6. Press Save.



Edit Accounting Receipt (RV)


  1. Select the menu Sales and Sales.
  2. Press tab 4. Get Paid
  3. Select the receipt (RV) for which you want to edit the accounting.
  4. Press the action button ' ... ', select edit.
  5. Edit the information as needed.
  6. Press Save.



💡 Nested Tip: In case the period has been locked Account period must be unlocked before the document can be edited.💡 Nested Tip: In case the document is locked in Bank reconciliation report have to go unlock before the document can be edited. except in case of wanting to amend the accounting Can be modified by setting permissions to be able to edit accounting entries.



Cancel Receipt (RV)


  1. Select the menu Sales and Sales.
  2. Press tab 4. Get Paid
  3. Select the receipt (RV) that you want to cancel.
  4. Press the action button ' ... ', select edit.
  5. Press to the right of the save button, select Cancel.



💡 Nested Tip: In case the period has been locked The account period must be unlocked before the document can be cancelled.💡 Nested Tip: In case the document is locked in Bank reconciliation report have to go unlock before the document can be cancelled.




Print Receipt (RV)


  1. Select the menu Sales and Sales.
  2. Press tab 4. Get Paid
  3. Select the receipt (RV) that you want to print.
  4. Press the action button ' ... ', select type.




Details in the document


Header


  • Document date defaults to today user can change


  • Company/Branch select the company and branch to issue the document.


  • Show All check ✓ to pull all outstanding documents to display on Receipt (RV).


  • Customer specify customer name. who want to make documents for payment


  • Description specify job description. to make it easier to come back to find documents in the future




Item table


  • Document number specify the document number to be paid.


  • Invoice (IV)
  • Credit note (CN)
  • Debit note (DN)


in case of searching for document number Not found can be caused by many cases, for example, the document has not been approved / the document has been extracted for payment / the system user has no right to see the document of the said party.💡 Nested Tip: If check ✓Show all, the unpaid document data will be automatically displayed. Based on customer information


  • Salesperson The system displays the name of the salesperson based on the IV/CN/DN document.


  • SO SO sales order document number


  • Due due date of the document, calculated from the date of receipt of goods/services + credit (days) of the partner + the payment cycle of the company.


  • Net total outstanding balance brought forward


  • Unpaid balance outstanding balance in this round


  • Payment The amount you want to pay.


  • WHT Check ✓ if withholding tax is deducted.


  • Ret. Retention amount (if any)



Withholding tax table


  • Type select withholding type


  • Description specify a description.


  • Service Value specify the service value before VAT.


  • Rate specify the rate according to the Revenue Department standard.


  • WHT value of withholding tax


  • PND select type of income tax


  • Tax payer select tax payer



💡 Nested Tip: This table is shown if ✓ is marked in the WHT column.




Work guarantee table


  • Warranty information specify details


  • Duration indicates the warranty period.


  • Unit select day, week, month or year.


  • Since specify the insurance start date.


  • Retention Amount will be automatically calculated as a pre-VAT x % reference as specified in the partner.


  • Work Assurance Due repayment Date Insurance amount




Payment Table


  • Statement date The date the payment is written off from the bank account.


  • Pay by bank account number


  • Check number specify check number In the case of payment by check


  • Check balance amount on check


  • Balance Check Balance


  • Check date Date on check


  • Note if applicable


  • Bank Fee state Bank Fee (if applicable)


  • Total bank account payment




GL Accounting Table


  • Account code Chart of accounts bound to product code. and selected partners


  • Debit Debit balance


  • Credit Credit side balance


  • CC Cost Center


  • Note if applicable




End of document


  • Note [Customer] description or additional information you would like to inform the customer.


  • Attachment attach relevant important documents such as Payment Advice from Bank and Partner Receipt.





Link

Document in this step will be linked to


  • Dashboard : Cash Flow


  • Trial Balance


  • Receive journal


  • Sales tax report


  • Tax reports are withholding.


  • Statement of proof of deposit

Updated on: 03/10/2022