Articles on: Sales Module

Debit Note (DN)

Why do I need a debit note (DN)?


  • To be used to increase debt In the case of increasing the price of goods/services, such as products exceeding the agreed amount / miscalculating the price to be lower than the actual price
  • Plan cash flow for service revenue




Action permissions


Create Debit Note (DN)


  1. Select the menu Sell and Sell.
  2. Press tab 3. Invoice
  3. Press the Create Debit Note (DN) button.
  4. Fill in the details completely.
  5. Press Save.



💡 Nested Tip: DN can be created from tab 3. Invoicing by
  1. Select the invoice (IV/IS) for which you want to create a DN.
  2. Press the action button '...' select Create Debit Note (DN).




Edit debit note (DN)


  1. Select the menu Sales and Sales.
  2. Press tab 3. Invoice
  3. Select the debit note (DN) that you want to edit.
  4. Press the action button ' ... ', select edit.
  5. Edit the information as needed.
  6. Press Save.



💡 Nested Tip: In case the debit note (DN) has been drawn to make a debit note (RV/RS), it must be canceled the debit note (RV/RS) before you can edit the debit note (DN). __except __ in case of need edit accounting Can be modified by setting permissions to be able to edit accounting entries.




Edit customer information, debit note (DN)


  1. Select the menu Sales and Sales.
  2. Press tab 3. Invoice
  3. Select the debit note (DN) that you want to edit customer information.
  4. Press the action button ' ... ', select edit.
  5. Press __ on the right side of the save button__, select Edit Customer Data.




Print debit note (DN)


  1. Select the menu Sales and Sales.
  2. Press tab 3. Invoice
  3. Select the debit note (DN) that you want to print.
  4. Press the action button ' ... ', select type.




Print GL Debit Note (DN)


Print in case you want to keep the accounting record for the debit note (DN) document.


  1. Select the menu Sales and Sales.
  2. Press tab 3. Invoice
  3. Select the debit note (DN) that you want to print.
  4. Press the action button ' ... ', select , type GL.




Cancel the debit note (DN)


  1. Select the menu Sales and Sales.
  2. Press tab 3. Invoice
  3. Select the debit note (DN) that you want to cancel.
  4. Press the action button ' ... ', select edit.
  5. Press __ to the right of the save button__, select Cancel.



💡 Nested Tip: In case the period has been locked The account period must be unlocked before the document can be cancelled.💡 Nested Tip: In case the document is already referenced to the RV/RS payment, the RV/RS must be canceled before the document can be cancelled.



Details in the document


Header


  • Date set default to today. User can change


  • Company/Branch select the company and branch to issue a debit note.


  • Reference specify Invoice number (IV/IS) When entering data from Invoice (IV/IS), it will be copied automatically.


  • Reason select a reason for increasing debt


  • Increase debt due more than agreed amount
  • Increase debt due product price is lower than actual
  • Increase debt due Other


💡 Nested Tip: can be set Debt increase (Sales) if needed.


  • Customer customer name will be copied automatically. From the invoice (IV/IS)


  • Description Job Description will be copied automatically From the invoice (IV/IS), the user can change it.


  • Address address will be copied automatically From the invoice (IV/IS)


  • Salesperson name of Salesperson will be copied automatically From the invoice (IV/IS)


  • Urgent will be copied automatically From the invoice (IV/IS)


  • Exchange rate show exchange rate will be copied automatically From the invoice (IV/IS)


Currency can be selected as needed. will be copied automatically From the invoice (IV/IS)


Exchange rate is set by Bank of Thailand default. Users of the system can modify the exchange rate as they really are.


Document currency to specify under which currency you want to print the document.


  • VAT price included VAT price will be copied automatically From the invoice (IV/IS)


  • Paid installments dividend payments will be automatically copied from the information from the invoice (IV/IS).




Item table


  • Item service Description will be copied automatically From the invoice (IV/IS), the user cannot edit it.


  • Quantity specifies the quantity/quantity of the item.


  • Units units will be copied automatically. From the invoice (IV/IS)


  • Price unit price will be copied automatically. From the invoice (IV/IS)


  • Discount discount price will be copied automatically. From the invoice (IV/IS)


  • GL Chart of Accounts will be copied automatically. From the invoice (IV/IS) can be edited if desired.


  • VAT VAT rate It will be automatically copied from the sales order (IV/IS).


  • WHT check ✓ In case of outsourcing service due to withholding tax


  • Ret. check ✓ if the security deposit is deducted.




Payment schedule


  • Payment breakdown Details will be copied automatically From the invoice (IV/IS)


  • Payment date payment due will be automatically copied from the information from the invoice (IV/IS)


  • % The percentage of the payment on that balance.


  • Balance payment amount




Withholding tax table


  • Type select withholding type


  • Description specify a description.


  • Service Value specify the service value before VAT.


  • Rate specify the rate according to the Revenue Department standard.


  • WHT value of withholding tax


  • PND select type of income tax


  • Tax payer select tax payer



💡 Nested Tip: This table is shown if ✓ is marked in the WHT column.



VAT table


  • Tax invoice number set default value based on document number.


  • Tax filing month set by the month of the tax invoice date.


  • Tax value The value of the goods/services used for tax purposes


  • Rate VAT rate


  • VAT VAT value


  • Note



💡 Nested Tip: This table is shown if the debit note is based on the Product Invoice Document (IV).


Work guarantee table


  • Warranty information Specify details


  • Duration indicates the warranty period.


  • Unit select day, week, month or year.


  • Since specify the insurance start date.


  • Retention Amount will be automatically calculated as a pre-VAT x % reference as specified in the partner.


  • Work Assurance Due repayment Date Insurance amount




GL Accounting Table


  • Account code Chart of accounts bound to product code. and selected partners


  • Debit debit balance


  • Credit credit side balance


  • CC Cost Center


  • Note




End of document


  • Note [Customer] description or additional information you would like to inform the customer. It will appear on the printed debit note.


  • Note [Internal] description or additional information It will not appear on the printed purchase order.


  • Attachment attach relevant important documents such as quotations and contracts.




Link

Document in this step will be linked to


  • Dashboard : Cash Flow


  • Trial Balance


  • Sales journal


  • Sales tax report


  • Inventory

Updated on: 30/09/2022