Articles on: Sales Module

Invoice (IV)

Product Invoice (IV) In case of VAT registered company, Document IV invoice will be an automatic tax invoice document.


Why do I need a Product Invoice (IV)?


  • To confirm delivery that they have sent the correct amount and value
  • To invoice and collect money from customers according to the delivery list
  • Plan cash flow for sales revenue



Action permissions


Create Invoice (IV)


  1. Select the menu Sales and Sales.
  2. Press tab 3. Invoice
  3. Press the Create Product Invoice/Shipping Note (IV) button.
  4. Fill in the details completely.
  5. Press Save.


💡 Nested Tip: IV can be created from tab 2. Order and sell by
  1. Select the sales order (SO) to create an IV.
  2. Press the action button '...' select Create Product Invoice/Shipping Note (IV).




Edit Invoice (IV)


  1. Select the menu Sales and Sales.
  2. Press tab 3. Invoice
  3. Select the product invoice (IV) that you want to edit.
  4. Press the action button ' ... ', select edit.
  5. Edit the information as needed.
  6. Press Save.


💡 Nested Tip: In case you want to edit the list of items such as prices, discounts, etc., go back and edit the Sales Order (SO) by canceling the Product Invoice (IV) first.💡 Nested Tip: In the event that the Product Invoice (IV) has been drawn for a Receipt (RV), it must be canceled before the Product Invoice (IV) can be edited exceptin case of amendment. accounting Goods invoice (IV) can be edited by assigning permissions to edit accounting.




Edit Accounting Invoice (IV)


  1. Select the menu Sales and Sales.
  2. Press tab 3. Invoice
  3. Select the product invoice (IV) that you want to edit.
  4. Press the action button ' ... ', select edit.
  5. Edit information only related to accounting records.
  6. Press Save.



Edit customer information Invoice (IV)


  1. Select the menu Sales and Sales.
  2. Press tab 3. Invoice
  3. Select the product invoice (IV) for which you want to edit the customer information.
  4. Press the action button ' ... ', select edit.
  5. Press on the right side of the save button, select Edit Customer Data.




Update Invoice (IV) based on Sales Order.


In the event that the sales order (SO) is amended and want to add information about the Product Invoice (IV) by Sales Order (SO).


  1. Select the menu Sales and Sales.
  2. Press tab 3. Invoice
  3. Select the product invoice (IV) that needs to be updated according to the sales order.
  4. Press the action button ' ... ', select edit.
  5. Press to the right of the Save button, select Update by Sales Order.




Print Invoice (IV)


  1. Select the menu Sales and Sales.
  2. Press tab 3. Invoice
  3. Select the product invoice (IV) that you want to print.
  4. Press the action button ' ... ', select type.




Print GL Invoice (IV)


Print in case you want to keep records of accounting records for documents Invoice (IV)


  1. Select the menu Sales and Sales.
  2. Press tab 3. Invoice
  3. Select the product invoice (IV) that you want to print.
  4. Press the action button ' ... ', select , type GL.




Print delivery note


  1. Select the menu Sales and Sales.
  2. Press tab 3. Invoice
  3. Select the product invoice (IV) that you want to print.
  4. Press the action button ' ... ', select Print delivery slip.




Cancel Invoice (IV)


  1. Select the menu Sales and Sales.
  2. Press tab 3. Invoice
  3. Select the invoice (IV) that you want to cancel.
  4. Press the action button ' ... ', select edit.
  5. Press to the right of the save button, select Cancel.


💡 Nested Tip: In case the period has been locked The account period must be unlocked before the document can be cancelled.💡 Nested Tip: In case the document is already referenced to the RV payment, the RV must be canceled before the document can be cancelled.



Details in the document


Header


  • Date set default to today user can change


  • Company/Branch select the company and branch to invoice the product.


  • Reference specify SO Quote Number When input from sales order SO will be copied automatically.


In case the SO number cannot be found, it can be caused by many cases, for example, the SO has already been created an IV or IS / the system user does not have permission to see the SO of that party.


  • Customer customer name will be automatically copied from Sales Order (SO).


  • Description job Description will be automatically copied from the sales order (SO) user can change


  • Address address will be automatically copied from the sales order (SO).


  • Salesperson name of Salesperson It will be automatically copied from the Sales Order (SO).


  • Urgent will be copied automatically from Sales Order (SO).


  • Exchange rate show exchange rate It will be automatically copied from the Sales Order (SO).


- Currency can be selected as needed. It will be automatically copied from the Sales Order (SO).


- Exchange rate is set by Bank of Thailand default. Users of the system can modify the exchange rate as they really are.


- Document currency to specify under which currency you want to print the document.


  • VAT price included VAT price It will be automatically copied from the Sales Order (SO).


  • Paid Installments dividend payments will be automatically copied from the Sales Order (SO).



Item table


  • Item Product/Service Details It will be copied automatically from the Sales Order (SO) and cannot be edited by the user.


  • Quantity specifies the quantity/quantity of the item to be shipped.


  • Units units will be automatically copied from the sales order (SO).


  • Price unit price will be automatically copied from Sales Order (SO).


  • Discount The discount price will be automatically copied from the sales order (SO).


  • GL Chart of Accounts will be automatically copied from the Sales Order (SO).


💡 Nested Tip: You can edit the Chart of Accounts Code GL for sale if you want.


  • VAT VAT rate It will be automatically copied from the Sales Order (SO).


  • WHT check ✓ In case of outsourcing service due to withholding tax


  • Ret. check ✓ if the security deposit is deducted.


Payment schedule


  • Payment breakdown Details It will be automatically copied from the Sales Order (SO).


  • Payment date payment due It will be automatically copied from the Sales Order (SO).


  • % The percentage of the payment on that balance.


  • Balance Payment amount



Withholding tax table


  • Type select withholding type


  • Description Specify a description.


  • Service Value specify the service value before VAT.


  • Rate specify the rate according to the Revenue Department standard.


  • WHT value of withholding tax


  • PND select type of income tax


  • Tax payer select tax payer



💡 Nested Tip: This table is shown if ✓ is marked in the WHT column.



Work guarantee table


  • Warranty information specify details


  • Duration indicates the warranty period.


  • Unit select day, week, month or year.


  • Since specify the insurance start date.


  • Retention Amount will be automatically calculated as a pre-VAT x % reference as specified in the partner.


  • Work Assurance Due Repayment Date Insurance amount



💡 Nested Tip: This table will be shown if ✓ is checked in the Ret column. In case this column is not found, go to Edit Customer Service Assurance = Yes.



VAT table


  • Tax invoice number set default value based on document number.


  • Tax invoice date default to document number


  • Tax filing month set by the month of the tax invoice date.


  • Tax value The value of the goods/services used for tax purposes


  • Rate VAT rate


  • VAT VAT value


  • Note



GL Accounting Table


  • Account code Chart of accounts bound to product code. and selected partners


  • Debit debit balance


  • Credit credit side balance


  • CC Cost Center


  • Note



End of document


  • Note [Customer] description or additional information you would like to inform the customer. It will appear on the printed product invoice.


  • Note [Internal] description or additional information It will not appear on the printed purchase order.


  • Attachment attach relevant important documents.




Link

Document in this step will be linked to


  • Dashboard : Cash Flow


  • Trial Balance


  • Sales journal


  • Sales tax report


  • Inventory

Updated on: 30/09/2022