Advance Income (AI)
Advance Income (AI) in case of receiving deposit before delivery of goods/services by referring to SO in case issued by VAT registered company This document will be a tax invoice.
As evidence of receiving deposit payment
Plan cash flow for income
Select the menu Sales and Sales.
Press tab 4. Get Paid
Press the Create Deposit Receipt (AI) button.
Fill in the details completely.
Press Save.
Select the menu Sales and Sales.
Press tab 4. Get Paid
Select the deposit receipt (AI) that you want to edit.
Press the action button ' ... ', select edit.
Edit the information as needed.
Press Save.
💡 Nested Tip: In case the period has been locked The account period must be unlocked before the document can be edited.
💡 Nested Tip: In case the document is locked in Bank reconciliation report have to go unlock before the document can be edited. except in case of wanting to amend the accounting Can be modified by setting permissions to be able to edit accounting entries.
Select the menu Sales and Sales.
Press tab 4. Get Paid
Select the deposit receipt (AI) that you want to edit customer information.
Press the action button ' ... ', select edit.
Press on the right side of the save button, select Edit Customer Data.
Select the menu Sales and Sales.
Press tab 4. Get Paid
Select the Advance Income (AI) that you want to cancel.
Press the action button ' ... ', select edit.
Press to the right of the save button, select Cancel.
💡 Nested Tip: Close VS Open VS Cancel
Off is used in case the document is no longer needed. and the document contains some references
On is used in case the document is closed. but want to use the document again
Cancel, used in the event that the document is no longer needed Used in cases where the document has not been referenced.
Select the menu Sales and Sales.
Press tab 4. Get Paid
Select the Advance Income (AI) that you want to print.
Press the action button ' ... ', select type.
Select the menu Sales and Sales.
Press tab 4. Get Paid
Select the deposit receipt (AI) that you want to print GL.
Press the action button ' ... ', select , type GL.
💡 Nested Tip: Typing GL means typing. Recording information of the receipt journal of the Advance Income document (AI)
Select the menu Salles and Sales.
Press tab 4. Get Paid
Select the cash sales invoice (RC) that you want to print GL.
Press the action button ' ... ', select Print Invoice.
💡 Nested Tip: Print invoices Use in case the customer needs invoice documents before making payment.
Date set default to today. User can change
Company/Branch select the company and branch to invoice the product.
Reference specify SO Quote Number When input from sales order SO will be copied automatically.
In case the SO number cannot be found, it can be caused by many cases, for example, the SO has already been created an IV or IS / the system user does not have permission to see the SO of that party.
Customer customer name will be automatically copied from Sales Order (SO).
Description Job Description will be automatically copied from the sales order (SO) user can change
address address will be automatically copied from the sales order (SO).
Salesperson name of Salesperson It will be automatically copied from the Sales Order (SO).
Urgent will be copied automatically from Sales Order (SO).
Exchange rate show exchange rate It will be automatically copied from the Sales Order (SO).
- Currency can be selected as needed. It will be automatically copied from the Sales Order (SO).
- Exchange rate is set by Bank of Thailand default. Users of the system can modify the exchange rate as they really are.
- Document currency to specify under which currency you want to print the document.
VAT price included VAT price It will be automatically copied from the Sales Order (SO).
Paid installments dividend payments will be automatically copied from the Sales Order (SO).
Item Product/Service Details It will be copied automatically from the Sales Order (SO) and cannot be edited by the user.
Quantity specifies the quantity/quantity of the item to be shipped.
Units units will be automatically copied from the sales order (SO).
Price unit price will be automatically copied from Sales Order (SO).
Discount The discount price will be automatically copied from the sales order (SO).
GL Chart of Accounts will be automatically copied from the Sales Order (SO).
VAT VAT rate It will be automatically copied from the Sales Order (SO).
WHT check ✓ In case of outsourcing service due to withholding tax
Ret. check ✓ if the security deposit is deducted.
Payment Breakdown Details It will be automatically copied from the Sales Order (SO).
Payment date payment due It will be automatically copied from the Sales Order (SO).
Deposit will be automatically copied from Sales Order (SO).
% The percentage of the payment on that balance.
Balance payment amount
Details will show only the items marked ✓ Deposit only.
Select only the lines that have been paid the deposit. Which line is not yet due for payment? Users can right click and delete items.
Type select withholding type
Description specify a description.
Service Value specify the service value before VAT.
Rate specify the rate according to the Revenue Department standard.
WHT value of withholding tax
PND select type of income tax
Tax payer select tax payer
Tax invoice number set default value based on document number.
Invoice Date set default value based on document date.
Tax filing month set by the month of the tax invoice date.
Tax value The value of the goods/services used in the tax calculation.
Rate VAT rate
VAT VAT value
Note
Warranty information specify details
Duration indicates the warranty period.
Unit select day, week, month or year.
Since specify the insurance start date.
Retention Amount will be automatically calculated as a pre-VAT x % reference as specified in the partner.
Work Assurance Due repayment Date Insurance amount
💡 Nested Tip: This table will be shown if ✓ is checked in the Ret column. In case this column is not found, go to Edit Customer Service Assurance = Yes.
Account code chart of accounts bound to product code. and selected partners
Debit debit balance
Credit credit side balance
CC Cost Center
Note
Note [Customer] description or additional information you would like to inform the customer. It will appear on the printed purchase order.
Note [Internal] description or additional information It will not appear on the printed purchase order.
Attachment attach relevant important documents such as quotations and contracts.
Dashboard : Cash Flow
Trial Balance
Receive journal
Sales tax report
Tax reports are withholding.
Statement of proof of deposit
Why do I need a advance income (AI)?
As evidence of receiving deposit payment
Plan cash flow for income
Action permissions
Create Advance Income (AI)
Select the menu Sales and Sales.
Press tab 4. Get Paid
Press the Create Deposit Receipt (AI) button.
Fill in the details completely.
Press Save.
Edit Advance Income (AI)
Select the menu Sales and Sales.
Press tab 4. Get Paid
Select the deposit receipt (AI) that you want to edit.
Press the action button ' ... ', select edit.
Edit the information as needed.
Press Save.
💡 Nested Tip: In case the period has been locked The account period must be unlocked before the document can be edited.
💡 Nested Tip: In case the document is locked in Bank reconciliation report have to go unlock before the document can be edited. except in case of wanting to amend the accounting Can be modified by setting permissions to be able to edit accounting entries.
Edit customer information, Advance Income (AI)
Select the menu Sales and Sales.
Press tab 4. Get Paid
Select the deposit receipt (AI) that you want to edit customer information.
Press the action button ' ... ', select edit.
Press on the right side of the save button, select Edit Customer Data.
Cancel the Advance Income (AI)
Select the menu Sales and Sales.
Press tab 4. Get Paid
Select the Advance Income (AI) that you want to cancel.
Press the action button ' ... ', select edit.
Press to the right of the save button, select Cancel.
💡 Nested Tip: Close VS Open VS Cancel
Off is used in case the document is no longer needed. and the document contains some references
On is used in case the document is closed. but want to use the document again
Cancel, used in the event that the document is no longer needed Used in cases where the document has not been referenced.
Print the Advance Income (AI)
Select the menu Sales and Sales.
Press tab 4. Get Paid
Select the Advance Income (AI) that you want to print.
Press the action button ' ... ', select type.
Print GL Advance Income (AI)
Select the menu Sales and Sales.
Press tab 4. Get Paid
Select the deposit receipt (AI) that you want to print GL.
Press the action button ' ... ', select , type GL.
💡 Nested Tip: Typing GL means typing. Recording information of the receipt journal of the Advance Income document (AI)
Print invoice, Advance Income (AI)
Select the menu Salles and Sales.
Press tab 4. Get Paid
Select the cash sales invoice (RC) that you want to print GL.
Press the action button ' ... ', select Print Invoice.
💡 Nested Tip: Print invoices Use in case the customer needs invoice documents before making payment.
Details in the document
Header
Date set default to today. User can change
Company/Branch select the company and branch to invoice the product.
Reference specify SO Quote Number When input from sales order SO will be copied automatically.
In case the SO number cannot be found, it can be caused by many cases, for example, the SO has already been created an IV or IS / the system user does not have permission to see the SO of that party.
Customer customer name will be automatically copied from Sales Order (SO).
Description Job Description will be automatically copied from the sales order (SO) user can change
address address will be automatically copied from the sales order (SO).
Salesperson name of Salesperson It will be automatically copied from the Sales Order (SO).
Urgent will be copied automatically from Sales Order (SO).
Exchange rate show exchange rate It will be automatically copied from the Sales Order (SO).
- Currency can be selected as needed. It will be automatically copied from the Sales Order (SO).
- Exchange rate is set by Bank of Thailand default. Users of the system can modify the exchange rate as they really are.
- Document currency to specify under which currency you want to print the document.
VAT price included VAT price It will be automatically copied from the Sales Order (SO).
Paid installments dividend payments will be automatically copied from the Sales Order (SO).
Item table
Item Product/Service Details It will be copied automatically from the Sales Order (SO) and cannot be edited by the user.
Quantity specifies the quantity/quantity of the item to be shipped.
Units units will be automatically copied from the sales order (SO).
Price unit price will be automatically copied from Sales Order (SO).
Discount The discount price will be automatically copied from the sales order (SO).
GL Chart of Accounts will be automatically copied from the Sales Order (SO).
VAT VAT rate It will be automatically copied from the Sales Order (SO).
WHT check ✓ In case of outsourcing service due to withholding tax
Ret. check ✓ if the security deposit is deducted.
Payment schedule
Payment Breakdown Details It will be automatically copied from the Sales Order (SO).
Payment date payment due It will be automatically copied from the Sales Order (SO).
Deposit will be automatically copied from Sales Order (SO).
% The percentage of the payment on that balance.
Balance payment amount
Details will show only the items marked ✓ Deposit only.
Select only the lines that have been paid the deposit. Which line is not yet due for payment? Users can right click and delete items.
Withholding tax table
Type select withholding type
Description specify a description.
Service Value specify the service value before VAT.
Rate specify the rate according to the Revenue Department standard.
WHT value of withholding tax
PND select type of income tax
Tax payer select tax payer
VAT table
Tax invoice number set default value based on document number.
Invoice Date set default value based on document date.
Tax filing month set by the month of the tax invoice date.
Tax value The value of the goods/services used in the tax calculation.
Rate VAT rate
VAT VAT value
Note
Work guarantee table
Warranty information specify details
Duration indicates the warranty period.
Unit select day, week, month or year.
Since specify the insurance start date.
Retention Amount will be automatically calculated as a pre-VAT x % reference as specified in the partner.
Work Assurance Due repayment Date Insurance amount
💡 Nested Tip: This table will be shown if ✓ is checked in the Ret column. In case this column is not found, go to Edit Customer Service Assurance = Yes.
GL Accounting Table
Account code chart of accounts bound to product code. and selected partners
Debit debit balance
Credit credit side balance
CC Cost Center
Note
End of document
Note [Customer] description or additional information you would like to inform the customer. It will appear on the printed purchase order.
Note [Internal] description or additional information It will not appear on the printed purchase order.
Attachment attach relevant important documents such as quotations and contracts.
Link
Document in this step will be linked to
Dashboard : Cash Flow
Trial Balance
Receive journal
Sales tax report
Tax reports are withholding.
Statement of proof of deposit
Updated on: 03/10/2022