Account Credit Note (ACN)
Why do I need a purchase credit note (ACN)?
- To issue a document to reduce debt due to inflated debt or damaged goods with reference to the product/service receipt (GR).
- Plan cash flow for general expenses
Action permissions
Create purchase credit note (ACN)
- Select the menu Order and Buy.
- Press tab 3. Receive products/services
- Press the action button ' ... ', select Create purchase credit note (ACN).
- Fill in the details completely.
- Press Save.
- Select the product/service receipt (GR) for which you want to create an ACN.
- Press the action button '...' select Create Credit Note (ACN).
Edit purchase credit note (ACN)
- Select the menu Order and Buy.
- Press tab 3. Receive products/services
- Select the purchase credit note (ACN) that you want to edit.
- Press the action button ' ... ', select edit.
- Edit the information as needed.
- Press Save.
Edit accounting purchase credit note (ACN)
- Select the menu Order and Buy.
- Press tab 3. Receive products/services
- Select the purchase credit note (ACN) that you want to edit.
- Press the action button ' ... ', select edit.
- Edit the information as needed.
- Press Save.
Cancel the purchase credit note (ACN)
- Select the menu Order and Buy.
- Press tab 3. Receive products/services
- Select the purchase credit note (ACN) that you want to cancel.
- Press the action button ' ... ', select edit.
- Press to the right of the save button, select Cancel.
Print purchase credit note (ACN)
- Select the menu Order and Buy.
- Press tab 3. Receive products/services
- Select the purchase credit note (ACN) that you want to print.
- Press the action button ' ... ', select type.
Details in the document
Header
- Document date defaults to today User can change This date should match the partner credit note date.
- Company/Branch select the company and branch to issue the document.
- Reference specify the product/service receipt number (GR) to reduce the debt. The information will be automatically displayed according to the reference document (if applicable).
- Partner Partner Name
- Description specify job description. to make it easier to come back to find documents in the future
- Reason select a reason for debt reduction.
- Reduce debt due the product is discounted because the product is against the agreed terms
- Reduce debt due defective item
- Reduce debt due the product is out of quantity as agreed upon
- Reduce debt due product price is higher than actual
- Reduce debt due other reason
- Delivery Address choose the address you want to notify the partner to deliver the product.
- Contact Name - Department users can select a department to let the partner know which party to contact.
- Contact Name - Employee enter a contact name (employee) to let the partner know who to contact.
- Show exchange rate select in case of import order.
- Currency can be selected as needed. [Reference currency settings
](/en/article/company-accounting-setting-13kst9j/)
- Exchange rate is set by Bank of Thailand default. Users of the system can modify the exchange rate as they really are.
- Document currency to specify under which currency you want to print the document.
- VAT included price select if partner credit note we received Each item has included VAT.
- Cash refund select if reimbursement is required. from reducing the debt of goods/services A table of payment will be displayed, fill in more details.
Item table
- Item fill in product/service details, there are 3 types of items.
- Product/Service Code
- General items (not referring to product/service code)
- Description by typing ** in front of the description.
- CC Cost Center is the cost center. Identify the abbreviation of the company, branch, department, sales order, unit (real estate) that owns the cost.
- Quantity specifies the amount/quantity of Goods/Services Receipt List
- Unit select the unit used for the item.
- Price the unit price of the item.
- Discount specify the discount price of the item (if any). Can be entered as a discount, a number or a %, for example, in the case of a product priced at 100 baht, when entering 10%,20%,30%, it becomes 50.40 baht.
- GL Chart of Accounts in case the product/service code is specified. Chart of Accounts will be automatically displayed from those associated with the Product Code.
- VAT select VAT rate In the case of goods/services subject to VAT
- WHT check ✓ if withholding tax is deducted.
- Ret. check ✓ if the security deposit is deducted.
Withholding tax table
- Type select withholding type
- Description specify a description.
- Service Value specify the service value before VAT.
- Rate specify the rate according to the Revenue Department standard.
- WHT value of withholding tax
- PND select type of income tax
- Tax payer select tax payer
VAT table
- Partner name of tax invoice company
- Tax invoice number refer to the tax invoice number received. In the case of re-entering the same partner's tax invoice number The system will not save.
- Invoice date date based on the received tax invoice.
- Tax filing month expected month of filing input tax.
- Tax value the value of the goods/services used for tax purposes
- Rate VAT rate
- VAT VAT value
- Note
Work guarantee table
- Warranty information specify details
- Duration indicates the warranty period.
- Unit select day, week, month or year.
- Since specify the insurance start date.
- Retention Amount will be automatically calculated as a pre-VAT x % reference as specified in the partner.
- Work Assurance Due repayment Date Insurance amount
Payment Table
- Statement date the date the payment is written off from the bank account.
- Pay by bank account number
- Check number specify check number In the case of payment by check
- Check balance amount on check
- Balance check Balance
- Check date date on check
- Note if applicable
- Bank Fee state Bank Fee (if applicable)
- Total bank account payment
GL Accounting Table
- Account code chart of accounts bound to product code. and selected partners
- Debit debit balance
- Credit credit side balance
- CC Cost Center
- Note
End of document
- Note [internal] description or additional information
- Attachment attach relevant important documents such as partner credit note.
Link
Document in this step will be linked to
- Dashboard : Cash Flow
- Trial Balance
- Purchase journal
- Purchase tax report
- Inventory
- Statement of proof of deposit
Updated on: 30/09/2022