Why do I need a payment voucher (PV)?

This is a payment document based on the GR AP ACN.
As a proof of payment confirmation
Plan cash flow for the cost

Action permissions

Generate Payment Vouchers (PV)

Select the menu Order and Buy.
Press tab 4. Checkout
Press the action button ' ... ', select Create Payment Voucher (PV).
Fill in the details completely.
Press Save.

💡 Nested Tip: PV can be generated from tab 3. Get products/services by
Select Goods/Services Receipt (GR) or Accounts Payable (AP) Debit/Debit Notes to generate PV.
Press the action button '...' select Create Payment Voucher (PV).

Edit Payment Vouchers (PV)

Select the menu Order and Buy.
Press tab 4. Checkout
Select the payment voucher (PV) that you want to edit.
Press the action button ' ... ', select edit.
Edit the information as needed.
Press Save.

Edit the accounting payment Voucher (PV)

Select the menu Order and Buy.
Press tab 4. Checkout
Payment Vouchers (PV) that need to amend the accounting
Press the action button ' ... ', select edit.
Edit the information as needed.
Press Save.


💡 Nested Tip: In case the period has been locked Account period must be unlocked before the document can be edited.
💡 Nested Tip: In case the document is locked in Bank reconciliation report have to go unlock before the document can be edited. except in case of wanting to amend the accounting Can be modified by setting permissions to be able to edit accounting entries.

Cancel Payment Voucher (PV)

Select the menu Order and Buy.
Press tab 4. Checkout
Select the payment voucher (PV) that you want to cancel.
Press the action button ' ... ', select edit.
Press to the right of the save button, select Cancel.


💡 Nested Tip: In case the period has been locked The account period must be unlocked before the document can be cancelled.
💡 Nested Tip: In case the document is locked in Bank reconciliation report have to go unlock before the document can be cancelled.

Print payment voucher (PV)

Select the menu Order and Buy.
Press tab 4. Checkout
Select the payment voucher (PV) that you want to print.
Press the action button ' ... ', select type.

Details in the document

Header

Document date defaults to today User can change

Company/branch select the company and branch to issue the document.

Show All check ✓ To retrieve all outstanding documents to display on the payment voucher (PV).

Partner specify the partner name. who want to make payment documents

Description specify job description. to make it easier to come back to find documents in the future

Document Grid

Document number specify the document number to be paid.

- Goods/Service Receipt (GR)
- Purchase credit note (ACN)
- Debit note/Debit note (AP)

in case of searching for document number Not found can be caused by a number of cases such as The document has not been approved / The document has been extracted for payment / The system user has no right to see the document of the said party.

💡 Nested Tip: If checked ✓Show all, the outstanding document data will be displayed automatically. Based on partner information

Due due date of the document, calculated from the date of receipt of goods/services + credit (days) of the partner + the payment cycle of the company.

Net total outstanding balance brought forward

Unpaid balance outstanding balance in this round

Payment the amount you want to pay.

WHT check ✓ if withholding tax is deducted.

Ret. deposit amount

Withholding tax table

Type select withholding type

Description specify a description.

Service Value specify the service value before VAT.

Rate specify the rate according to the Revenue Department standard.

WHT value of withholding tax

PND select type of income tax

Tax payer select tax payer


💡 Nested Tip: This table is shown if ✓ is marked in the WHT column.

VAT table

Partner name of tax invoice company

Tax invoice number refer to the tax invoice number received. In the case of re-entering the same partner's tax invoice number The system will not save.

Invoice date date based on the received tax invoice.

Tax filing month expected month of filing input tax.

Tax value the value of the goods/services used in the tax calculation.

Rate VAT rate

VAT VAT value

Note


💡 Nested Tip: This table is shown if ✓ is marked in the VAT column.

Work guarantee table

Warranty information specify details

Duration indicates the warranty period.

Unit select day, week, month or year.

Since specify the insurance start date.

Retention Amount will be automatically calculated as a pre-VAT x % reference as specified in the partner.

Work Assurance Due repayment Date Insurance amount


💡 Nested Tip: This table will be shown if ✓ is checked in the Ret column. In case this column is not found, go to Edit Partner Service Assurance = Yes.

Payment Table

Statement date the date the payment is written off from the bank account.

Pay by bank account number

Check number specify check number In the case of payment by check

Check balance amount on check

Balance check Balance

Check date date on check

Note

Bank Fee State Bank Fee (if applicable)

Total Bank account payment

GL Accounting Table

Account code chart of accounts bound to product code. and selected partners

Debit Debit balance

Credit Credit side balance

CC Cost Center

Note

End of document

Internal note description or additional information

Attachment attach relevant important documents such as Payment Advice from Bank and Partner Receipt.

Link

Document in this step will be linked to

Dashboard : Cash Flow

Trial Balance

Pay journal

Purchase tax report

Withholding report

Statement of proof of deposit

Updated on: 30/09/2022