Articles on: Purchase Module

Advance Payment (PA)

Why do I need a pay deposit (PA)?


  • Used in the case of deposit payment before receiving goods/services by referring to PO
  • As a proof of deposit payment before receiving the goods/services
  • Plan cash flow for the cost



Action permissions


Create Payment Deposit (PA)


  1. Select the menu Order and Buy.
  2. Press tab 4. Checkout
  3. Press the action button ' ... ', select Create a payment deposit (PA).
  4. Fill in the details completely.
  5. Press Save.




Modify the payment deposit (PA)


  1. Select the menu Order and Buy.
  2. Press tab 4. Checkout
  3. Select the payment deposit (PA) that you want to amend.
  4. Press the action button ' ... ', select edit.
  5. Edit the information as needed.
  6. Press Save.




Edit the accounting, pay deposit (PA)


  1. Select the menu Order and Buy.
  2. Press tab 4. Checkout
  3. Select the Paying Deposit (PA) that you want to edit the accounting.
  4. Press the action button ' ... ', select edit.
  5. Edit the information as needed.
  6. Press Save.



💡 Nested Tip: In case the period has been locked Account period must be unlocked before the document can be edited.💡 Nested Tip: In case the document is locked in Bank reconciliation report have to go unlock before the document can be edited. __except __ in case of needing to amend the accounting Can be modified by setting permissions to be able to edit accounting entries.




Cancel the payment deposit (PA)


  1. Select the menu Order and Buy.
  2. Press tab 4. Checkout
  3. Select the payment deposit (PA) that you want to cancel.
  4. Press the action button ' ... ', select edit.
  5. Press to the right of the save button, select Cancel.



💡 Nested Tip: In case the period has been locked The account period must be unlocked before the document can be cancelled.💡 Nested Tip: In case the document is locked in Bank reconciliation report have to go unlock before the document can be cancelled.




Print the payment deposit (PA)


  1. Select the menu Order and Buy.
  2. Press tab 4. Checkout
  3. Select the payment deposit (PA) that you want to print.
  4. Press the action button ' ... ', select type.




Details in the document


Header


  • Document date defaults to today User can change


  • Company/Branch select the company and branch to issue the document.


  • Reference specify the purchase order (PO) number for which the deposit is to be paid. The information will be automatically displayed according to the reference document (if applicable).


In case the PO number cannot be found, it can be caused by many cases such as the PO has not been approved / PO has not selected "Split Payment with Deposit" / System user has no right to see the PO of the party. such


  • Partner Partner Name


  • Description specify job description. to make it easier to come back to find documents in the future


💡 Nested Tip: Can add department/department if needed.❗ in the case of personal identification But Mr. A, who was designated to see only the marketing documents. Documents owned by HR will not be visible, if desired, can set visibility


  • Contact Name - Employee enter a contact name (employee) to let the partner know who to contact.


  • Urgent select when the document requires urgent payment. Provide urgent reasons and payment schedule


  • VAT included VAT included will show automatically From a Purchase Order (PO)


  • Paid installment split payment will be displayed automatically. From a Purchase Order (PO)




Document Grid


  • Item item will be displayed automatically. From a Purchase Order (PO) cannot be edited.


  • CC Cost Center will auto show From a Purchase Order (PO)


  • Delivery deadline for delivery of goods/services By specifying a date that is close to the truth, it helps the system plan money accurately.


  • Quantity specifies the quantity/quantity of the goods/services receipt.


  • Unit unit will be displayed automatically. From a Purchase Order (PO)


  • Price the unit price of the item. will show automatically From a Purchase Order (PO)


  • Discount specify the discount price of the item (if any). Can be entered as a discount, a number or a %, for example, in the case of a product priced at 100 baht, when entering 10%,20%,30%, it becomes 50.40 baht.


  • GL Chart of Accounts in case the product/service code is specified. Chart of Accounts will be automatically displayed from those associated with the Product Code. Edit the chart of accounts of the product code.


  • VAT VAT rate It will show the reference from the purchase order (PO).


  • WHT The ✓ character will be displayed automatically. From the purchase order (PO), check ✓ if withholding tax is withheld.


  • Ret. The ✓ symbol will be displayed automatically. From the purchase order (PO), mark ✓ if the retention is deducted.


  • Property The ✓ symbol will be displayed automatically. From the Purchase Order (PO) check ✓ if it is an asset purchase.




Payment schedule


  • Payment breakdown Details will show automatically From a Purchase Order (PO)


  • Payment date payment due will show automatically From a Purchase Order (PO)


  • % The percentage of the payment on that balance.


  • Balance payment amount


Details will show only the right items. Tick ​​✓ deposit onlySelect only the line for which you want to pay the deposit. Which line is not due yet? Users can right click and delete items.


Withholding tax table


  • Type select withholding type


  • Description specify a description.


  • Service Value specify the service value before VAT.


  • Rate specify the rate according to the Revenue Department standard.


  • WHT value of withholding tax


  • PND select type of income tax


  • Tax payer select tax payer



💡 Nested Tip: This table is shown if ✓ is marked in the WHT column.




VAT table


  • Partner name of tax invoice company


  • Tax invoice number refer to the tax invoice number received. In the case of re-entering the same partner's tax invoice number The system will not save.


  • Invoice date date based on the received tax invoice.


  • Tax filing month expected month of filing input tax.


  • Tax value the value of the goods/services used in the tax calculation.


  • Rate VAT rate


  • VAT VAT value


  • Note



💡 Nested Tip: This table is shown if ✓ is marked in the VAT column.




Work guarantee table


  • Warranty information specify details


  • Duration indicates the warranty period.


  • Unit select day, week, month or year.


  • Since specify the insurance start date.


  • Retention Amount will be automatically calculated as a pre-VAT x % reference as specified in the partner.


  • Work Assurance Due repayment Date Insurance amount



💡 Nested Tip: This table will be shown if ✓ is checked in the Ret column. In case this column is not found, go to Edit Partner Service Assurance = Yes.


Payment Table


  • Statement date The date the payment is written off from the bank account.


  • Pay by bank account number


  • Check number specify check number In the case of payment by check


  • Check balance amount on check


  • Balance check Balance


  • Check date date on check


  • Note


  • Bank Fee State Bank Fee (if applicable)


  • Total bank account payment




GL Accounting Table


  • Account code chart of accounts bound to product code. and selected partners


  • Debit debit balance


  • Credit Credit side balance


  • CC Cost Center


  • Note




End of document


  • Note [Partner] description or additional information you would like to provide to the partner. It will appear on the printed document.


  • Internal note description or additional information


  • Attachment attach relevant important documents such as Payment Advice from Bank and Partner Receipt.




Link

Document in this step will be linked to


  • Dashboard : Cash Flow


  • Trial Balance


  • Pay journal


  • Input tax report


  • Withholding report


  • Statement of proof of deposit

Updated on: 30/09/2022