> ## Knowledge Base Index > Fetch the complete knowledge base index at: https://nested.crisp.help/sitemap.xml > Use this file to discover available pages before exploring further. > Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash). # Account Credit Note (ACN) # Why do I need a purchase credit note (ACN)? * To issue a document to reduce debt due to inflated debt or damaged goods with reference to the product/service receipt (GR). * Plan cash flow for general expenses --- # Action permissions # Create purchase credit note (ACN) 1. Select the menu __Order__ and __Buy__. 2. Press tab __3. Receive products/services__ 3. Press the action button ' **...** ', select __Create purchase credit note (ACN)__. 4. Fill in the details completely. 5. Press __Save__. | 💡 Nested Tip: ACN can be created from tab **3. Get products/services** by 1. Select the product/service receipt (GR) for which you want to create an ACN. 2. Press the action button '...' select __Create Credit Note (ACN)__. --- # Edit purchase credit note (ACN) 1. Select the menu __Order__ and __Buy__. 2. Press tab __3. Receive products/services__ 3. Select the purchase credit note (ACN) that you want to edit. 4. Press the action button ' **...** ', select __edit__. 5. Edit the information as needed. 6. Press __Save__. | 💡 Nested Tip: In case of account lockout Account period must be unlocked before the document can be edited. | 💡 Nested Tip: In case the purchase credit note (ACN) has been drawn to make a payment voucher (PV), the voucher must be canceled (PV) before it can be used. Purchase credit memo (ACN) can be edited __except __ in case of needing to amend accounting. Can be modified by setting permissions to be able to edit accounting entries. --- # Edit accounting purchase credit note (ACN) 1. Select the menu __Order__ and __Buy__. 2. Press tab __3. Receive products/services__ 3. Select the purchase credit note (ACN) that you want to edit. 4. Press the action button ' **...** ', select __edit__. 5. Edit the information as needed. 6. Press __Save__. | 💡 Nested Tip: In case the period has been locked Account period must be unlocked before the document can be edited. --- # Cancel the purchase credit note (ACN) 1. Select the menu __Order__ and __Buy__. 2. Press tab __3. Receive products/services__ 3. Select the purchase credit note (ACN) that you want to cancel. 4. Press the action button ' **...** ', select __edit__. 5. Press __ to the right of the save button__, select __Cancel__. | 💡 Nested Tip: In case the period has been locked The account period must be unlocked before the document can be cancelled. | 💡 Nested Tip: In case the document is already referenced to the PV payment, the PV must be canceled before the document can be cancelled. --- # Print purchase credit note (ACN) 1. Select the menu __Order__ and __Buy__. 2. Press tab __3. Receive products/services__ 3. Select the purchase credit note (ACN) that you want to print. 4. Press the action button ' **...** ', select __type__. --- # Details in the document ## ${color}[#e45765](Header) * ${color}[#1c5da9](Document date) defaults to today User can change This date should match the partner credit note date. * ${color}[#1c5da9](Company/Branch) select the company and branch to issue the document. * ${color}[#1c5da9](Reference) specify the product/service receipt number (GR) to reduce the debt. The information will be automatically displayed according to the reference document (if applicable). || In case the Product/Service Receipt (GR) number cannot be found, it can be caused by a number of cases, for example GR has not been approved / GR has been used to generate full ACN / System user is not authorized to see GR of such parties * ${color}[#1c5da9](Partner) Partner Name * ${color}[#1c5da9](Description) specify job description. to make it easier to come back to find documents in the future * ${color}[#1c5da9](Reason) select a reason for debt reduction. - Reduce debt due ${color}[#1c5da9](the product is discounted because the product is against the agreed terms) - Reduce debt due ${color}[#1c5da9](defective item) - Reduce debt due ${color}[#1c5da9](the product is out of quantity as agreed upon) - Reduce debt due ${color}[#1c5da9](product price is higher than actual) - Reduce debt due ${color}[#1c5da9](other reason) | 💡 Nested Tip: can be set [Reason for debt reduction (Purchase)](/en/article/company-accounting-setting-13kst9j/) if desired. * ${color}[#1c5da9](Delivery Address) choose the address you want to notify the partner to deliver the product. | 💡 Nested Tip: Can add [Delivery Address](/en/article/project-delivery-address-1nxhbtj/) if needed. * ${color}[#1c5da9](Contact Name - Department) users can select a department to let the partner know which party to contact. | 💡 Nested Tip: Can add [department/department](/en/article/company-department-gra1my/) if needed. || In the case of specifying an individual But Mr. A, who was designated to see only the marketing documents. Documents owned by HR will not be visible, if desired, can [set visibility](/en/article/data-permission-1v9kt8x/) * ${color}[#1c5da9](Contact Name - Employee) enter a contact name (employee) to let the partner know who to contact. * ${color}[#1c5da9](Show exchange rate) select in case of import order. ${color}[#1c5da9](- Currency) can be selected as needed. [Reference currency settings ](/en/article/company-accounting-setting-13kst9j/) ${color}[#1c5da9](- Exchange rate) is set by Bank of Thailand default. Users of the system can modify the exchange rate as they really are. ${color}[#1c5da9](- Document currency) to specify under which currency you want to print the document. * ${color}[#1c5da9](VAT included price) select if partner credit note we received Each item has included VAT. * ${color}[#1c5da9](Cash refund) select if reimbursement is required. from reducing the debt of goods/services A table of payment will be displayed, fill in more details. ## ${color}[#e45765](Item table) * ${color}[#1c5da9](Item) fill in product/service details, there are 3 types of items. 1. Product/Service Code 2. General items (not referring to product/service code) 3. Description by typing ** in front of the description. | 💡 Nested Tip: You can add [product/service code](/th/article/goods-70prxd/) if needed. * ${color}[#1c5da9](CC) Cost Center is the cost center. Identify the abbreviation of the company, branch, department, sales order, unit (real estate) that owns the cost. * ${color}[#1c5da9](Quantity) specifies the amount/quantity of Goods/Services Receipt List * ${color}[#1c5da9](Unit) select the unit used for the item. | 💡 Nested Tip: You can [set unit](/en/article/goods-of-measurement-7aqws4/) if you want. * ${color}[#1c5da9](Price) the unit price of the item. * ${color}[#1c5da9](Discount) specify the discount price of the item (if any). Can be entered as a discount, a number or a %, for example, in the case of a product priced at 100 baht, when entering 10%,20%,30%, it becomes 50.40 baht. * ${color}[#1c5da9](GL) Chart of Accounts in case the product/service code is specified. Chart of Accounts will be automatically displayed from those associated with the Product Code. | 💡 Nested Tip: [Chart of Accounts Code](/en/article/goods-70prxd/) GL can be edited for purchase if needed. * ${color}[#1c5da9](VAT) select VAT rate In the case of goods/services subject to VAT | 💡 7% VAT = 7% tax | 💡 VAT 0% = Tax at 0% rate such as export/import Product/Service | 💡 VAT ( - ) = Goods exempt from tax such as agricultural crops, rent, transportation, etc. * ${color}[#1c5da9](WHT) check ✓ if withholding tax is deducted. * ${color}[#1c5da9](Ret.) check ✓ if the security deposit is deducted. ## ${color}[#e45765](Withholding tax table) * ${color}[#1c5da9](Type) select withholding type * ${color}[#1c5da9](Description) specify a description. * ${color}[#1c5da9](Service Value) specify the service value before VAT. * ${color}[#1c5da9](Rate) specify the rate according to the Revenue Department standard. * ${color}[#1c5da9](WHT) value of withholding tax * ${color}[#1c5da9](PND) select type of income tax * ${color}[#1c5da9](Tax payer) select tax payer | 💡 Nested Tip: This table is shown if ✓ is marked in the WHT column. ## ${color}[#e45765](VAT table) * ${color}[#1c5da9](Partner) name of tax invoice company * ${color}[#1c5da9](Tax invoice number) refer to the tax invoice number received. In the case of re-entering the same partner's tax invoice number The system will not save. * ${color}[#1c5da9](Invoice date) date based on the received tax invoice. * ${color}[#1c5da9](Tax filing month) expected month of filing input tax. * ${color}[#1c5da9](Tax value) the value of the goods/services used for tax purposes * ${color}[#1c5da9](Rate) VAT rate * ${color}[#1c5da9](VAT) VAT value * ${color}[#1c5da9](Note) | 💡 Nested Tip: This table is shown if ✓ is marked in the VAT column. ## ${color}[#e45765](Work guarantee table) * ${color}[#1c5da9](Warranty information) specify details * ${color}[#1c5da9](Duration) indicates the warranty period. * ${color}[#1c5da9](Unit) select day, week, month or year. * ${color}[#1c5da9](Since) specify the insurance start date. * ${color}[#1c5da9](Retention Amount) will be automatically calculated as a pre-VAT x % reference as specified in the partner. * ${color}[#1c5da9](Work Assurance Due) repayment Date Insurance amount | 💡 Nested Tip: This table will be displayed if ✓ is checked in the Ret column. In case this column is not found, go to __Edit Partner__ Service Assurance = Yes ## ${color}[#e45765](Payment Table) * ${color}[#1c5da9](Statement date) the date the payment is written off from the bank account. * ${color}[#1c5da9](Pay by) bank account number * ${color}[#1c5da9](Check number) specify check number In the case of payment by check * ${color}[#1c5da9](Check balance) amount on check * ${color}[#1c5da9](Balance) check Balance * ${color}[#1c5da9](Check date) date on check * ${color}[#1c5da9](Note) if applicable * ${color}[#1c5da9](Bank Fee) state Bank Fee (if applicable) * ${color}[#1c5da9](Total) bank account payment | 💡 Nested Tip: This table will be shown in the event that ✓ Cash Back is checked. ## ${color}[#e45765](GL Accounting Table) * ${color}[#1c5da9](Account code) chart of accounts bound to product code. and selected partners * ${color}[#1c5da9](Debit) debit balance * ${color}[#1c5da9](Credit) credit side balance * ${color}[#1c5da9](CC) Cost Center * ${color}[#1c5da9](Note) ## ${color}[#e45765](End of document) * ${color}[#1c5da9](Note [internal]) description or additional information * ${color}[#1c5da9](Attachment) attach relevant important documents such as partner credit note. --- # Link ## ${color}[#e45765](Document in this step will be linked to) * Dashboard : Cash Flow * Trial Balance * Purchase journal * Purchase tax report * Inventory * Statement of proof of deposit